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What does the patchwork cost you?

Enter what you pay for each tool, the integrator, and the hours staff spend holding it together. The same math as the build-versus-buy piece, over five years.

What you pay today, per month

The rented member database.

Whoever keeps the tools talking, averaged per month.

Staff time on the workarounds

The Monday export, re-typed registrations, members who renewed and still show as lapsed.

Salary plus overhead, per hour.

One platform instead

Typical builds run $60,000 to $200,000 by scope. The audit replaces this with a fixed quote.

Three weeks, roughly $5,000 to $15,000.

Hosting, support and a monthly improvement backlog.

Assumptions: subscriptions and staff costs rise 5% a year; the platform's running cost stays flat. Everything here is illustrative until an audit replaces it with your numbers.

Today, per year
$41,280
Subscriptions, integrator and staff hours
Of which the board sees
$20,400
The subscriptions alone
Hidden in staff time
$12,480
Per year, at your hourly cost

Five years

Renting five systems$228,098
Owning one platform$188,000

The lines cross in year 4. Over five years, owning costs about $40,098 less, and leaves the association owning its system.

YearRenting, cumulativeOwning, cumulative
1$41,280$120,800
2$84,624$137,600
3$130,135$154,400
4lines cross$177,922$171,200
5$228,098$188,000
How the math works

Bring these numbers to the audit.

Three weeks later they are real: every tool mapped, staff hours counted, a blueprint and a fixed quote.

Start with an audit